# RRJA July 23, 2026 Agenda Packet — Extracted Data Index

Rappahannock Regional Jail Authority (RRJA) board meeting, **July 23, 2026, 1:00 pm, Rappahannock Regional Jail Roll Call Room, Sheriff Decatur presiding**. This index describes the machine-readable data extracted from the 69-page public agenda packet, covering fiscal year 2026 (period 7/01/2025 – 6/30/2026).

Keywords for retrieval: Rappahannock Regional Jail, RRJ, RRJA, regional jail authority, Stafford County, Spotsylvania County, King George County, City of Fredericksburg, jail budget, expenditure summary, revenue summary, balance sheet, prisoner days, average daily population, federal contract billing, Bureau of Prisons, US Marshals, work release, electronic monitoring, community corrections, pretrial, inmate grievances, transportation summary, employment tracking, FY2026, FY2027 budget.

## Files in this set

| File | Contents |
|---|---|
| `RRJA-2026-07-23-all-facts-long.csv` | **Primary retrieval file.** All 5,067 data points from every table, one fact per row, each row self-describing (report, subject, metric, period, value, unit, plus a plain-English `statement` field) |
| `RRJA-2026-07-23-prisoner-days.csv` | Local prisoner days by member locality, FY2025 and FY2026 monthly |
| `RRJA-2026-07-23-revenue-summary.csv` | General ledger revenue summary, 8 funds |
| `RRJA-2026-07-23-expenditure-summary.csv` | General ledger expenditure summary, 8 funds |
| `RRJA-2026-07-23-balance-sheets.csv` | Balance sheets as of 6/30/2026, 11 funds |
| `RRJA-2026-07-23-federal-contract-billing.csv` | Monthly federal billing by agency, Apr–Jun 2026 |
| `RRJA-2026-07-23-federal-billing-12-month.csv` | Rolling 12-month federal billing totals |
| `RRJA-2026-07-23-federal-overhead-recovery.csv` | Federal overhead recovery and federal inmate days, FY2026 |
| `RRJA-2026-07-23-adc-awaiting-certification.csv` | Average daily count of state-responsible inmates awaiting 15th District Court certification |
| `RRJA-2026-07-23-work-release-obligations.csv` | Inmate financial obligations paid through work release |
| `RRJA-2026-07-23-work-release-revenues.csv` | Work release and electronic monitoring fee revenue |
| `RRJA-2026-07-23-program-statistics.csv` | Monthly performance measures: psychological services, substance abuse, grievances, classification, education, religious and additional programs, volunteers |
| `RRJA-2026-07-23-community-corrections.csv` | Average daily caseload by community corrections program |
| `RRJA-2026-07-23-transportation-summary.csv` | Inmate transport trips, miles, hours, staff by destination, Apr–Jun 2026 |
| `RRJA-2026-07-23-hr-employment-tracking.csv` | Interview, polygraph, physical, hire, and separation tracking, Apr–Jun 2026 |

## Headline figures, FY2026 (7/01/2025 – 6/30/2026)

### Operating finances, Fund 100 General Fund

| Measure | Amount |
|---|---|
| Budget / appropriation | $53,209,301.00 |
| Revenue received (YTD) | $51,561,078.96 |
| Expenditures (YTD) | $50,172,124.76 |
| Encumbrances outstanding | $1,778,983.63 |
| Total assets at 6/30/2026 | $14,335,912.53 |
| Total liabilities at 6/30/2026 | $385,211.86 |

Other funds with FY2026 activity: Health Insurance Fund (610) revenue $5,029,760.16 against expenses $4,664,744.14; Commissary Fund (750) revenue $685,450.50 against expenses $659,095.00; Restricted-GF Operating Fund (105) revenue $876,638.00. All-fund total assets (fund 999 rollup) $24,772,323.71.

### Local prisoner days, FY2026 year totals

| Locality | Prisoner days | Average daily population | Share of local days |
|---|---|---|---|
| Stafford County | 176,297 | 482.94 | 43.69% |
| Spotsylvania County | 138,199 | 378.64 | 34.27% |
| City of Fredericksburg | 70,158 | 192.13 | 17.38% |
| King George County | 18,868 | 51.63 | 4.67% |
| **Total local** | **403,522** | **1,105.34** | **100%** |

FY2025 comparison total: 407,989 local prisoner days, average daily local population 1,117.52. Local population declined roughly 1.1% year over year, with King George down sharply (22,135 to 18,868) and Stafford essentially flat.

### Federal business

Federal overhead recovery totaled **$705,879.01 across 20,047 federal inmate days** for the reported months (June-26 was left blank in the source memo). Federal billing for the trailing 12 months Jul/25–Jun/26 totaled **$2,077,062**, up from $1,964,267 for May/25–Apr/26, ranging month to month from a low of $122,293 (Jul-25) to a high of $218,227 (May-26). June 2026 contract billing by agency: Bureau of Prisons $153,808.05 (80.67%), USM–District Court $31,027.20 (16.27%), USMC–Quantico $2,908.80 (1.53%), USM–Eastern District $2,908.80 (1.53%), month total $190,652.85.

### Population and program pressure

- Inmates awaiting 15th District Court certification fell from an average daily count of 116 (Jul-25) to 65 (Jun-26).
- Community corrections average daily caseload, Jun-26: Pretrial 1,005.25; Community-Based Probation 802.5; Adult Drug Treatment Court 39.00; Juvenile Drug Treatment Court 5.00; Electronic Monitoring 5.
- Inmate grievances filed FY2026 totaled 1,915 across the year, of which 1,206 were recorded as **not investigated** (non-grievable issues, improper filing, or failure to first use the request form system) — a 63% non-investigation rate. Grievances investigated totaled 709; substantiated 179; unsubstantiated 1,726; appeals 28.
- Work release and electronic monitoring revenue rose from $2,555.00 (Jul-25) to a peak of $6,355.00 (May-26).

### Board actions on record in this packet

The January 22, 2026 minutes record approval of the FY'27 budget submission, Option #4, totaling **$57,939,497.00** — a $4,730,196 (8.889%) increase over FY'26. Locality impacts: Stafford +$1,398,975 operational and +$91,264 debt service; Fredericksburg +$996,322 operational and −$877,859 debt service; Spotsylvania +$569,328 operational and +$590,555 debt service; King George +$125,503 operational and +$176,134 debt service. The FY'25 financial audit was presented by Andrew Grossnickle of Robinson, Farmer & Cox Associates. Public comment was given by one member of the public, Will King of Stafford County.

## Source page map

| Pages | Content |
|---|---|
| 1 | Agenda |
| 2–4 | Meeting minutes, January 22, 2026 |
| 5–6 | Policy 1.0, Remote Participation of Members (Va. Code § 2.2-3708.3) |
| 7–8 | Policy 2.0, All-Virtual Public Meetings (Va. Code §§ 2.2-3701, 2.2-3708.2, 2.2-3708.3) |
| 9 | Local Prisoner Day Report, audited days |
| 10–19 | Revenue Summary |
| 20–36 | Expenditure Summary |
| 37 | Superintendent memo, Federal Overhead Recovery, dated July 13, 2026 |
| 38–49 | Balance Sheets, 6/30/2026 |
| 50–52 | Federal Contract Billing pie charts, April / May / June 2026 |
| 53–55 | Federal Billing rolling 12-month bar charts |
| 56 | Average Daily Count awaiting 15th District Court certification |
| 57 | Work Release inmate financial obligations paid |
| 58 | Work Release / Electronic Monitoring revenues received |
| 59–60 | Monthly Report performance measures |
| 61 | Community Corrections average daily caseload |
| 62–64 | Transportation Summary Reports, April / May / June 2026 |
| 65–67 | Human Resources Employment Tracking, April / May / June 2026 |
| 68–69 | State Board of Local & Regional Jails Newsletter No. 6, April 24, 2026 |

## Extraction method and known limits

Values were extracted from the text layer of the source PDF using coordinate-based column detection, not optical character recognition, so fixed-width general-ledger columns are assigned by x-position rather than guessed from whitespace. A random 5% audit (64 rows, 413 individual values) matched the source with zero transcription errors.

Deliberate normalizations and gaps in the source, carried through to these files:

- Accounting-style trailing minus signs were converted to leading minus signs. A source `3,111.81-` becomes `-3111.81`.
- The source prints `$-` for zero in the Work Release child support row; stored as `0.00`.
- **May 2026 federal contract billing** lists five agencies in the legend but labels only four values. USM–Superior Court has no reported value and is blank.
- **Work Release obligations** show no values for May-26 and Jun-26 except court costs in Jun-26. The source carries the note: "Jail no longer collects inmate paychecks. They are direct deposited and they pay their expenses."
- **Community-Based Probation** has no labeled value for Jul-25 on the source chart.
- **Federal Overhead Recovery** reports no amount or federal days for June-26, though the total row includes a full-year figure.
- **Psychological services, Temporary Detention Orders** has no January value in the source.
- Pages 50–61 are charts with no underlying data table; values were read from the printed data labels. Pages 68–69 are scanned images with no text layer and were transcribed visually.
- Original spellings and inconsistencies in the narrative documents are preserved verbatim, including "$877,859decrease", "sporaticly", the Petrovich/Petrovitch variation, and a heading reading "FY'26 Budget Submission" over FY'27 content.

Financial figures in this packet are marked in the agenda as **pending the annual financial audit** and should be treated as unaudited.

Source document: RRJA July 23, 2026 agenda packet, a public record of the Rappahannock Regional Jail Authority, [rrj.state.va.us](https://rrj.state.va.us).